By Mary Lee Montague
I’m a list person. In today’s fast-moving world, it’s easy to feel pulled in a thousand directions at once. Between career goals, personal responsibilities, and everything in between, our brains can feel like overstuffed filing cabinets—papers crammed in with no order, and nothing where you need it.
That’s where the humble list comes in.
Making lists is not just about jotting down tasks; it’s about creating clarity, reducing mental clutter, and moving forward with purpose. Here’s why this simple practice can transform how you work—and live:
1. Lists Empty Your Mind
When you write things down, you relieve your brain from carrying the weight of remembering everything. Instead of spinning thoughts on repeat—“Don’t forget that deadline. Call the client back. Pick up milk.”—you give yourself breathing room to think strategically.
2. Lists Create Momentum
Every time you check something off, you build motivation. Small wins compound into larger accomplishments. That physical or digital “checkmark” isn’t just a symbol—it’s progress in action.
3. Lists Prioritize What Matters
Not everything deserves your time. Lists let you see clearly what’s urgent, what’s important, and what can wait. Try categorizing tasks into must-do, should-do, and nice-to-do. You’ll immediately see where your energy should go.
4. Lists Build Accountability
A written list—whether on a sticky note, in a notebook, or inside an app—holds you accountable. You can’t “forget” what’s staring back at you. It’s a mirror reflecting whether you’re aligning your time with your goals.
5. Lists Reduce Stress
There’s something grounding about seeing everything in one place. A chaotic week feels less overwhelming when you can break it down into manageable pieces. Suddenly, the impossible looks doable.
A Quick Exercise:
Today, make three lists:
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One for what you must finish today.
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One for what can wait until tomorrow or later in the week.
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One for things you’d like to do but aren’t urgent.
You’ll be surprised at how much lighter you feel—and how much more focused you become.
Making lists won’t solve every problem, but it will give you structure, momentum, and clarity—the very things that help us move from scattered to centered.
So grab that pen (or open your favorite app). The path to a calmer, more productive day might just begin with your next list.
Mary Lee Montague is an executive career consultant and former executive recruiter for c-suite and senior nonprofit leaders. A longtime friend, Mary Lee gave me permission to share this post that also appears on her own career-focused